Active meeting

This page will become active when the meeting room is active with participants.

Page actions
CALL PARTICIPANTS	Used to call participants. Select a conference system from the list or enter a manual address (SIP, H.323, IP). More details here.
HANG UP CALL	Ends the meeting for all participants, after confirming the action.
Actions	1. ( ) Takes you to the API page for that meeting room. 2. ( ) Opens up debug information for the meeting. 3. ( ) Allows you to manually refresh the dashboard. 4. ( ) Access relevant documentation.

Calling participants

Click the CALL PARTICIPANTS button to add a new participant. The process will vary slightly depending on whether the active meeting is for Cisco Meeting Server or Pexip Infinity.

Cisco Meeting Server

Option	Description
Call address	Enter the address you wish to connect to, or select one of your existing systems by clicking SELECT SYSTEM .
Name	Set the name that should be displayed for this participant. (optional) NOTE: This will override any name set by the participant you are connecting to.
Moderator	Select if the participant should be connected as a moderator.
Layout	Choose your preferred layout for the meeting; Automatic, Share space between participants, Speaker only, Speaker with other participants on overlay or Speaker with other participants below, Divided 2x2, Divided 3x3, Split 4x4, Split 5x5, Speaker + 5, Speaker + 7, Speaker + 9, Speaker + auto.
DTMF sequence	Enter a sequence that you wish to send to the address you are calling upon getting connected.
	Click CALL to call the participant.

Pexip Infinity

Option	Description
From	This will be pre-filled with information for the current active meeting.
Call address	Enter an address you wish to connect to. This can be H.323, MS-SIP, SIP, RTMP, Google Meet, MS Teams or RTMP. Or select one of your existing systems by clicking SELECT SYSTEM .
Name	Set the name that should be displayed for this participant. (optional) NOTE: This will override any name set by the participant you are connecting to.
Moderator	Choose if the participant should be a moderator.
System location	Choose the outgoing location, from within Pexip, for the call.
Automatic routing	Choose if automatic routing should be used, or if the outgoing call is one of the following; H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams.
Video and audio	Choose media for the call; Audio only, Main video + presentation, Video only, Streaming.
	Click CALL to call the participant.

Meeting controls

Cisco Meeting Server

Meeting information and bulk actions

Option	Description
	Displays the start date and time of the meeting.
	Displays the current duration of the meeting.
	SIP – This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client.
	Web Link – This field displays the web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms. The client requires no installation. ( ) Copies the link. ( ) Opens the link in a browser window and connects to the meeting room.
	Web Link Moderator – This field displays the moderator web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms. The client requires no installation. ( ) Copies the link. ( ) Opens the link in a browser window and connects to the meeting room.
	Participants – Shows the total number of active participants.
	Send notification – Allows you to write a message and set its duration. The message will be shown for all meeting participants.
	Turn off video – Mutes the video for all participants. ( ) – Unmutes the video for all participants.
	Mute microphone – Mutes the microphone for all participants. ( ) – Unmutes the microphone for all participants.
	Lock meeting – Locks the meeting room, so no more participants can join. ( ) – Unlocks the meeting if it has been locked.

Lobby and filters

Option	Description
	If the lobby is activated, this becomes visible. – Displays when someone is waiting in the Lobby. Click to either: Let everyone in – Let everyone in the lobby into the meeting. Admit – Let a single participant into the meeting. Disconnect – Disconnect a single participant from the lobby. Info – Display connection information for the participant.
Connected	Display only connected participants.
Calling	Display only participants that are currently being called.
Moved	Display only participants who are currently calling.
Disconnected	Display only disconnected participants.
Presents	Display only participants who are currently presenting.
Important	Display only participants who have been moved.
Raised hand	Display only participants who are set as important.

Participant list

• Status – Display different statuses of the participant:
  • ( ) – The participant is connected.
  • ( ) – The participant has been moved into the meeting and is connected.
  • ( ) – The participant has been moved to another meeting and is disconnected from this meeting. Clicking the icon takes you to the meeting that the participant has been moved to.
  • ( ) – The participant has been disconnected.
  • ( ) – The participant is currently being called.
  • ( ) – The participant is currently not marked as important ; clicking the icon makes that participant important .
  • ( ) – The participant is currently marked as important ; clicking the icon removes the participant’s important status.
  • ( ) – The participant has not raised their hand. Clicking the icon will raise the hand for the participant.
  • ( ) – The participant has their hand raised. Clicking the icon will remove the participant’s raised hand.
  • ( ) – The participant is currently not sharing any presentation.
  • ( ) – The participant is currently sharing a presentation.
• Participants – Displays all participants by name and connection type/system address.
• Length – Displays how long the participant has been connected.
• Moderator – Displays whether the participant is a moderator or not.
  • ( ) – The participant is currently not a moderator. Clicking the icon will make them a moderator.
  • ( ) – The participant is currently a moderator. Clicking the button will remove the participant as a moderator.
• Layout – Choose what layout to display to the participant, if supported by the participating system/client.
• Video – Displays if the participant’s video is active or not.
  • ( ) – The participant’s video is currently turned off. Clicking the icon will turn on the participant’s video.
  • ( ) – The participant’s video is currently turned on. Clicking the icon will turn off the participant’s video.
• Microphone – Displays if their microphone is active or not.
  • ( ) – The participant’s microphone is currently turned off. Clicking the icon will turn on the participant’s microphone.
  • ( ) – The participant’s microphone is currently turned on. Clicking the icon will turn off the participant’s microphone.

Option	Description
Info	Provides detailed information about each connection, such as packet loss, codecs used, encryption, and a range of other data for troubleshooting
Disconnect	Disconnects the participant from the meeting.
Call	Place a call to a participant that has disconnected. Only available if the participant is on a client you can call, e.g., a video system.
	Opens up a menu that allows you to: ( ) – Send DTMF tones to the participant. ( ) – Move the participant to the lobby. ( ) – Move the participant to another meeting.

Bulk actions

You can apply bulk actions to all selected participants by selecting one or more from the participant list.

Option	Description
Change layout	Change the layout for all selected participants.
Move to call	Mopve all selected participants to another ongoing call.
Move to lobby	Move all selected participants to the lobby.
Disconnect	Disconnect all selected participants.

Pexip

Meeting information and bulk actions

Option	Description
	Displays the start date and time of the meeting.
	Displays the current duration of the meeting.
	SIP – This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client.
	Web Link – This field displays the web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms. The client requires no installation. ( ) Copies the link. ( ) Opens the link in a browser window and connects to the meeting room.
	Web Link Moderator – This field displays the moderator web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms. The client requires no installation. ( ) Copies the link. ( ) Opens the link in a browser window and connects to the meeting room.
	Participants – Shows the total number of active participants.
	Send notification – Allows you to write a message and set its duration. The message will be shown for all meeting participants.
	Mute microphone – Mutes the microphone for all participants. ( ) – Unmutes the microphone for all participants.
	Lock meeting – Locks the meeting room, so no more participants can join. ( ) – Unlocks the meeting if it has been locked.
	Change layout – Change the layout for all participants, if supported by the participating system/client.

Lobby and filters

Option	Description
	If the lobby is activated, this becomes visible. – Displays when someone is waiting in the Lobby. Click to either: Let everyone in – Let everyone in the lobby into the meeting. Admit – Let a single participant into the meeting. Disconnect – Disconnect a single participant from the lobby. Info – Display connection information for the participant.
Connected	Display only connected participants.
Calling	Display only participants that are currently being called.
Moved	Display only participants who are currently calling.
Disconnected	Display only disconnected participants.

Participant list

• Status – Display different statuses of the participant:
  • ( ) – The participant is connected.
  • ( ) – The participant has been moved into the meeting and is connected.
  • ( ) – The participant has been moved to another meeting and is disconnected from this meeting. Clicking the icon takes you to the meeting that the participant has been moved to.
  • ( ) – The participant has been disconnected.
  • ( ) – The participant is currently being called.
  • ( ) – The participant is currently not sharing any presentation.
  • ( ) – The participant is currently sharing a presentation.
• Participants – Displays all participants by name and connection type/system address.
• Length – Displays how long the participant has been connected.
• Host – Displays whether the participant is a moderator or not.
  • ( ) – The participant is currently not a moderator. Clicking the icon will make them a moderator.
  • ( ) – The participant is currently a moderator. Clicking the button will remove the participant as a moderator.
• Microphone – Displays if their microphone is active or not.
  • ( ) – The participant’s microphone is currently turned off. Clicking the icon will turn on the participant’s microphone.
  • ( ) – The participant’s microphone is currently turned on. Clicking the icon will turn off the participant’s microphone.

Option	Description
Info	Provides detailed information about each connection, such as packet loss, codecs used, encryption, and a range of other data for troubleshooting
Disconnect	Disconnects the participant from the meeting.
Call	Place a call to a participant who has disconnected. Only available if the participant is on a client you can call, e.g., a video system.
	Opens up a menu that allows you to: ( ) – Move the participant to another meeting.

Bulk actions

You can apply bulk actions to all selected participants by selecting one or more from the participant list.

Option	Description
Move to call	Move all selected participants to another ongoing call.
Disconnect	Disconnect all selected participants.

Additional notes

Additional notes on virtual meeting rooms and meeting control:

• If a meeting room is configured to automatically call one or more participants and/or conference systems, these will be dialed as soon as a moderator or a participant “triggers” the meeting room. For example, when you as an moderator activate a meeting room by calling conference system A, conference systems B and C will also be dialed immediately if they are configured for automatic dialing.
• Keep in mind that automatic dialing can be disruptive to operations if someone joins a meeting room with this feature enabled to test the connection or calls in earlier than the scheduled meeting time. This could interfere with other ongoing meetings where these conference systems are already participating.
• For privacy reasons, avoid monitoring and managing ongoing meetings without a clear purpose or assignment. Familiarize yourself with your organization’s policies and guidelines regarding applicable restrictions.
• Ensure proper record maintenance to prevent meeting rooms from remaining active unnecessarily. For example, use the automatic deletion feature to remove rooms at a specified time.
• Make it a habit to always secure meeting rooms with at least a PIN code and update the PIN periodically.
• Users can be assigned static meeting rooms and self-manage them in the Mividas Meeting Portal. For example, they can update PIN codes and add or remove members from the meeting room. The Mividas Meeting Portal also allows enforcing PIN codes to reduce the risk of having completely open meeting rooms.