Schedule meetings

On the Mividas Meeting Portal’s dashboard, you will see an overview of all the available meeting types for booking. These may vary depending on your organization’s needs and configurations.

Schedule meetings

Video meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Add occasion	Adds another occasion for the meeting.
	Select between pre-configured layouts for your meeting.
	Choose to protect your meeting with a PIN code.
	Choose to enable a moderator PIN. The moderator is needed for the meeting to start.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the email address of a person you wish to invite as a guest.
Remove	Remove this row.
Add Person	Add a new row to add more guests.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in with your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Discription
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Add Adds the system(s) to the meeting and proceeds or click Skip to skip this step.

Webinar

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
	Displays the guest PIN code.
	Displays the moderator PIN. The moderator is needed for the webinar to start.
Enable participant registration	Enable this if you would like your participants to register for the webinar before participating. Everyone you invite will receive a link to a registration page. You can also share this link outside of Mividas, e.g., put the registration link on your website. After someone fills in the registration form, they will receive an e-mail with information on how to take part of the webinar.
Notify me when participants sign up	Get a notification e-mail when someone registers for the webinar.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the email address of a person you wish to invite as a moderator.
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	Add a new row to add more moderators.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Enter the email address of a person you wish to invite to register. If you did not choose to enable registration, this will be replaced with a regular invitation instead.
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

If you did not choose to enable registration, this step will be skipped.

Option	Description
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Save and continue to continue or click Skip to skip this step.

Option	Discription
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Add Adds the system(s) to the meeting and proceeds or click Skip to skip this step.

CIP meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.

Click Proceed to continue or click Cancel to cancel.

Care meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.

Click Proceed to continue or click Cancel to cancel.

Secure meeting

This guide for Secure meeting will not include SMS verification. To learn about that, see SMS meeting.

Option	Description
	Enter a public title for your meeting. This appears in the invite before the users authenticate.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Moderators, by email

Option	Description
	Enter the name and email address of a person(s) you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Moderators, via another program

Option	Description
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, which you can then paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Participants, by email

Option	Description
– By email
	Enter the name(s), identification, and email addresses of people you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Participants, via another program

Option	Description
	Enter a personal identification number that will be verified, such as a Social Security number, user ID, or another unique identifier.
	Enter the name of the person you wish to invite as a guest to the meeting.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, ready to paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Meeting with e-ID

This guide for meeting with e-ID will not include SMS verification. To learn about that, see SMS meeting.

Option	Description
	Enter a public title for your meeting. This appears in the invite before the users authenticate.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividaas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Moderators, by email

Option	Description
– By email
	Enter the name(s), identification, and email addresses of people you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Moderators, via another program

Option	Description
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, which you can then paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Participants, by email

Option	Description
– By email
	Enter the name and email address of a person(s) you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Participants, via another program

Option	Description
	Enter a personal identification number that will be verified, such as a Social Security number, user ID, or another unique identifier.
	Enter the name of the person you wish to invite as a guest to the meeting.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, ready to paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

SMS meeting

This guide for SMS meeting will cover only verification via SMS.

Option	Description
	Enter a public title for your meeting. This appears before the users sign in.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Identify or the booking portal. 2. Log in with eID via Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Identify or the booking portal. 2. Log in with eID via Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Enter the name(s), mobile phone number, and email addresses of people you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
	The SMS that will be sent. Will be filled in by your template settings but can be modified here.
	The content of the invite, sent via email? Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Option	Description
	Enter the name(s), mobile phone number, and email addresses of people you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
	The SMS that will be sent. Will be filled in by your template settings but can be modified here.
	The content of the invite, sent via email. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Existing meeting room

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Add occasion	Adds another occasion for the meeting.
	Select an existing meeting room for the meeting.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Search fo a user to add as a moderator.
	Enter the email addresses of people you wish to invite as a moderator.
Remove	Remove this row.
Add	Add a new row to add more moderators.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Search fo a user to add as a participant.
	Enter the email addresses of people you wish to invite as a participant.
Remove	Remove this row.
Add	Add a new row to add more participants.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

External video meeting

Option	Description
	Enter a public title for your meeting. This appears before the users sign in.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
	Enter the SIP address and/or the WebRTC URL for the meeting.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Click Add to continue or click Skip to skip this step.