Using this page, an operator can get an overview of the organization’s scheduled meetings, both past and upcoming, depending on the selected time range. The search field can be used to search for meetings, as the number of scheduled meetings can be very large.
Meetings are primarily booked via the Mividas Meeting Portal or the Mividas Outlook add-in/plug-in, but they can also be scheduled directly in Mividas Core.
| Page actions | |
|---|---|
| Press this button to add a scheduled meeting. | |
| 1. Page refresh (
) allows you to refresh the user list manually. 2. Access relevant documentation ( ) |
| Filters and exports | |
|---|---|
 | Search for a scheduled meeting by title. |
 | Set the From time for the filter. |
 | Set the To time for the filter. |
| 1. Meeting room – Filter by the meeting’s name. Since Mividas scheduling supports recurring meetings, the same meeting name may appear multiple times in the list. This also applies when booking static meeting rooms, where the room name remains consistent over time. 2. Find created by – Filter meetings created by a specific user. 3. Organization unit – Display meetings belonging to a specific organizational unit. 4. Select system – Display meetings where one or more room systems are booked. 5. Active only – Check to only search for active meetings. 6. View all customers – Available only to super admins in a multi-tenant environment, allowing cross-tenant viewing of scheduled meetings. Apply your chosen filter by clicking |
Add a scheduled meeting
This feature is primarily intended for testing or troubleshooting, as these meetings cannot be edited.
For booking meetings to support users and organizations, it is recommended to use the ‘Schedule on-behalf’ function available in the Mividas Meeting Portal. This feature allows support staff to book meetings on behalf of another user.
Cisco Meeting Server
| Option | Description |
|---|---|
| Title | The name of the meeting. |
| Start time | The date and time when the meeting will start. |
| End time | The daie and time when the meeting will end. |
| Use PIN code | Choose If the meeting should be protected by a PIN code. |
| Use lobby for guest users | Creates a PIN code for the meeting’s host/moderator. |
| Separate moderator PIN | Sets the moderator PIN. |
| Lock lobby | Requires moderator to admit participants from the lobby manually. |
| Owner | The user associated with the booking. |
| Auto dial-out | Automatically dials room systems when the meeting starts. |
| Recurring meeting | The date and time when the meeting will end. |
| Webinar | Uses the webinar meeting profile, where connected guests do not have active cameras or microphones. |
Recurring meetings can also be created using syntax that is compliant with the iCalendar RFC 5545 standard. E.g. RRULE:FREQ=WEEKLY;COUNT=2 |
Pexip Infinity
| Option | Description |
|---|---|
| Title | The name of the meeting. |
| Start time | The date and time when the meeting will start. |
| End time | The daie and time when the meeting will end. |
| Use PIN code | Choose If the meeting should be protected by a PIN code. |
| Use lobby for guest users | Creates a PIN code for the meeting’s host/moderator. |
| Separate moderator PIN | Sets the moderator PIN. |
| Owner | The user associated with the booking. |
| Auto dial-out | Automatically dials room systems when the meeting starts. |
| Recurring meeting | The date and time when the meeting will end. |
| Webinar | Uses the webinar meeting profile, where connected guests do not have active cameras or microphones. |
Recurring meetings can also be created using syntax that is compliant with the iCalendar RFC 5545 standard. E.g. RRULE:FREQ=WEEKLY;COUNT=2 |
Meeting list
- Title: Displays a meeting icon; ( ) is a one-time meeting and ( ) is a recurring meeting. It also shows the name of the meeting and who booked it. Clicking on the meeting name reveals more details about the booking.
- Customer (only multi-tenant): Displays the customer of the meeting.
- Systems: Shows information about room systems, if they are included in the booking.
- Status: Displays the following statuses for scheduled meetings:
- The meeting has been held.
- The meeting has been deprovisioned.
- The meeting has been cancelled.
- The meeting is scheduled and upcoming.
- The meeting has started.
- In call: Indicates if the meeting has active participants.
- ( ) No participant is active.
- ( ) At least one participant is active.
- Start time: The date and time of the meeting start.
- End time: The date and time of the meeting end.
- Type: Displays the type of meeting, as Mividas scheduling tools support defining various meeting types.