Settings

Under you can modify the Mividas Meeting Portal’s functions and customize its branding, including the Outlook add-in.

Change password

Allows you to change the password of your currently logged-in account, or takes you to a page or site that explains how to do it.

Change time zone

Option	Description
	Select your current time zone.
Change	Click to change to your selected time zone.
Cancel	Cancel the change of time zone.

Delegations

Delegations allow you to grant other users permission to manage your video meetings on your behalf. This is useful when assistants, colleagues, or team members need to schedule, change, or cancel meetings for you. The delegation system uses an invitation-based workflow with full audit tracking.

Option	Description
History	Click to view you history of delegation events.

Historical delegations

Option	Description
From user	Displays the user who sent the delegation request, including their full name and e-mail address.
For user	Displays the user who received the delegation request, including their full name and e-mail address.
Created	Displays the day, date, and time the delegation request was created.
Confirmed	Displays the day, date, and time the delegation request was confirmed.
Removed	Displays the day, date, and time the delegation request was removed.

Incoming request

If you have an incoming request to manage someone’s meetings, this will be shown at the top of the page:

Option	Description
User	Displays the name and e-mail address of the person who sent the request.
Time	Displays the date and time for the received request.
Approve	Approve the request.
Remove	Remove the request, declining it.

Active delegations

Users with access to manage your meetings

List all users who have access to manage your meetings, including their full names and e-mail addresses. Click Remove to remove that user’s access.

Sent invitations

List all users to whom you have sent an invitation to manage your meetings, but they have not yet accepted the request, including their full names and e-mail addresses. Click Remove to remove that user’s invitation.

Add access

Option	Description
	Enter the name of the user you wish to serach for.
Search	Click to search.
User	Displays the full name and their ID in the video platform.
E-mail	Displays the email of the user.
Send invitation	Click to send an invitation to that user.

Delegation invitations

Option	Description
User	Displays the full name and e-mail of the user.
Time	Displays the date and time of the sent invitation.
Remove	Remove the invitation.

View your access

Option	Description
User	Displays the full name and e-mail of the user you have access to.
Remove	Remove your access to this person.

Global settings

Invitation

Option	Description
Enable advanced invitation	Enables advanced invitations in booking forms that allow adding multiple people at the same time.
Searching for users in the invitation 1	Select how searching for users should work: Disabled – User search is turned off. Users cannot search for other people when sending meeting invitations (default). Search video users – Searches for users registered on the video platform. Search local users – Searches the Meeting Portal’s own local account database. Search LDAP users – Searches your LDAP server directly.

1. Requires activation of advanced invitations.

Automatic dialout

Option	Description
Force automatic dialout validation	Forces validation on systems added for automatic dialout to ensure they are not already scheduled.
Enable automatic dialout search	Enable regular users to view and search for automatic dialouts in the meeting list.

Demo mode

Option	Description
Enable Demo/QA mode	Demo/QA mode that adds a clear banner around the Mividas Meeting Portal for easier version identification.
Demo banner text	Enter the text that you want to appear in the banner.
Demo banner color	Choose the color of the banner, in hex format . By default, the color is #FF0000.
Demo banner text color	Choose the color of the text within the banner, in hex format . By default, the color is #FFFFFF.

Theme settings

Custom logo

Option	Description
Custom logo, choose file	Choose a file to upload as your custom favicon. PNG/SVG. Will be resized to fit 35px height
Custom favicon, choose file	Chose a file to upload as your custom favicon. PNG/SVG. Square icon, recommended size 64x64px or 128x128px
Bright interface	Changes the background of the right menu on the scheduling interface to a brighter background color. It also makes the top navigator background color white and its text black, unless you set a custom color for it below.

Color top navigation

Option	Description
Header background color	Choose the background color of the header, in hex format . By default, the color is #282828.
Header text color	Choose the color of the banner, in hex format . By default, the color is #FFFFFF.

Button and icon color

Option	Description
Button background color	Choose the background color of the buttons, in hex format . This also includes the Support field at the top right corner. By default, the color is #F18825.
Button text color	Choose the text color of the buttons, in hex format . This also includes the Support field at the top right corner By default, the color is #FFFFFF.
Link color	Choose the text color of the links, in hex format . By default, the color is #F18825.
Icon color	Choose the color of the icons, in hex format . By default, the color is #F128825.

To save any changes made, click Save settings at the bottom.

Support settings

Support information

Option	Description
Support e-mail	Enter the support e-mail that will be visible to users.
Support phone	Enter the support phone number that will be visible for users.
Support ticket URL	Enter a URL that users can click on to open a support ticket.
Documentation URL	Enter a URL that users can click on to read documentation.

URL user portal

Option	Description
URL user portal	Enter a URL to a page/site with information about changing users’ passwords.

Download links

Option	Description
Download link to MSI packages	Enter a URL to a MSI package for Windows users to download the video client (CMA).
Mac download link	Enter a URL to a file for Mac users to download the video client (CMA).
IOS download link	Enter a URL to a file for iOS users to download the video client (CMA).
Show download links	Check this box to show the download links on the right menu on the Schedule page.

Test calls

Option	Description
SIP address for test calls	Enter a SIP URI that users can use for test calls, e.g. [email protected]
WebRTC address for test calls	Enter a URL that users can use for test calls over WebRTC, e.g. https://video.example.com/testcall

To save any changes made, click Save settings at the bottom.

Meeting room settings

Settings

Option	Description
	Allow scheduling meetings in the user’s existing meeting room directly from the meeting room detail view, provided the meeting type for booking in an existing meeting room is enabled.

PINs

Option	Description
Require user meeting room PIN	Check this box to require a PIN code when a meeting is scheduled. Note that this also applies when users create or edit a personal meeting room.
Require moderator PIN for user meeting room	Check this box to require a moderator PIN code when a meeting is scheduled. Note that this also applies when users create or edit a personal meeting room.

To save any changes made, click Save settings at the bottom.

Outlook addin

Installation instructions

For Office 365, use the direct link for central deployment: Integrated Apps

Watch instructions from microsoft for options on installation. There is the possibility of both testing locally on a single computer and central deployment.

If your administrator enabled Mividas Outlook addin, you’ll be able to access your manifest file below.

Menu-based selection in Outlook

Option	Description
manifest.xml	Click to download your manifest.xml-file based on the settings below:
Enable single booking	Enables booking of an ordinary video meeting.
Enable booking in existing meeting rooms	Enables booking in an existing meeting room(VMR).

Predetermined choice

Use the respective link below to activate only one type of booking.

Option	Description
manifest_simple.xml	Allows only booking of an ordinary video meeting.
manifest_static.xml	Allows only booking in an existing meeting room(VMR).

To save any changes made, click Save settings at the bottom.

Settings

Option	Description
Allow removing Outlook meetings for users through the portal	Allows users to remove meetings created in Outlook from Mividas Meeting Portal.
Type of login	Choose how the users should sign in: – Via username and password in addin – Via dialogue from Mividas Meeting Portal
Exchange/Core service account	This will automatically add a person/service account to the invite list to be able to filter meetings in the future
Hide video meeting title field	Hides the title/name field in the booking form. The meeting title will be taken from the Outlook calendar event subject instead.
Allow meeting locking	Shows the auto-lock option. When a meeting is locked, the moderator must manually admit each participant from the lobby.
Show moderator selection automatically	When enabled, the moderator selection panel is always expanded, prompting users to select which attendees should serve as moderators. When disabled, users must manually open the moderator selection. Enabled by default.
Automatically send moderator invitation to meeting owner	Automatically adds the meeting organizer as a moderator.
Default meeting type	Select the meeting type to use for meetings.
Secure meeting type	Select the meeting type to use for secure meetings.
Static meeting type	Select the meeting type to use for static meetings.
Activate smart events	Enable smart events to let the Outlook add-in try to update the meeting when changes occur in Outlook. Note: Changing this parameter requires the addin to be redeployed.
Enable option to force encryption in Outlook	If this setting is enabled, a checkbox will appear in the Add-In, allowing users to enforce encryption for the meeting. For Cisco Meeting Server: If selected when scheduling a meeting in Outlook Add-In, the needsActivation parameter in the callLegProfile will be set to "require". If not selected, needsActivation will be set to "optional". For Pexip: If selected when scheduling a meeting in Outlook Add-In, the "Media encryption" will be set to "Required". If not selected, the "Media encryption" will be set to "Use global setting:" (Platform > Global Settings).

To save any changes made, click Save settings at the bottom.

Branding

Option	Description
Outlook icon title	The label shown on the add-in button in Outlook.
Heading easy booking	The label on the Simple booking button.
Heading for booking in static meeting rooms	The label on the Static room booking button.
Header to display connection information	The label shown to attendees (non-organizers) for viewing connection information.
Override location (Django template)	This lets you customize the Location field in the calendar invitation (iCal) that is sent to participants. By default, the location is automatically set to the SIP dial-in address and meeting join URL. With this setting, you can replace it with a custom value. The field accepts Django template syntax, meaning you can include dynamic meeting data using {{ }} variables. The available variable is meeting, which gives you access to all meeting properties. How it works: If the meeting type has its own override_location set, that takes priority. Otherwise, this global theme setting is used. If both are empty, the default location (SIP address + join URL) is used. Example variables: {{ meeting.title }} ({{ meeting.dialstring }}) - {{ meeting.get_join_url }} Example result: "Weekly Standup ([email protected]) - https://portal.example.com/join/abc123/"
Upload icons	Upload an icon for use in Outlook. The format should be .png and it should be uploaded in 5 different sizes (16x16px, 32x32px, 64x64px, 80x80px, 128x128px).

To save any changes made, click Save settings at the bottom.

Backend admin

Takes you to the backend admin page.