This page displays active meetings and enables them to be managed in real time. The monitoring page provides an overview of all current meetings for the selected customer or tenant. If there are numerous meetings, you can use the search field to locate a specific one and adjust the number of meetings displayed per page. The overview includes the meeting name, duration, and current participants.
| Page actions | |
|---|---|
| Press this button to activate a meeting room. | |
| 1. Page refresh (
) allows you to refresh the user list manually. 2. Access relevant documentation ( ) |
| Filters and export | |
|---|---|
 | Search for an ongoing meeting by name. |
| Reload the data to apply any changed filters. | |
| Choose to filter the data for a specific server/cluster. |
Meeting list
- Meeting – The name of the meeting.
- Length – The amount of time that the meeting has been going for.
- Participants – A list of participants in the meeting, with their name and connection type. If all participants cannot fit in the column, the remaining are summarized as a count, e.g.
[+3].
Start a meeting
By clicking in the top right corner, you can start a meeting in a meeting room.
Cisco Meeting Server
| Option | Description |
|---|---|
| Select meeting room | Search and select the meeting room to use for the meeting. |
| Call address | Enter the address you wish to connect to. |
| Layout | Choose your preferred layout for the meeting; Automatic, Share space between participants, Speaker only, Speaker with other participants on overlay or Speaker with other participants below. |
| Click to start the meeting. |
Pexip Infinity
| Option | Description |
|---|---|
| Select meeting room | Search and select the meeting room to use for the meeting. |
| Call address | Enter an address you wish to connect to. This can be H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams. |
| Moderator | Choose if the participant should be a moderator. |
| System location | Choose the outgoing location from within Pexip. |
| Automatic routing | Choose if automatic routing should be used, or if the outgoing call is one of the following; H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams. |
| Video and audio | Choose media for the call; Audio only, Main video + presentation, Video only, Streaming. |
| Click to start the meeting. |
Control a meeting
Click on a meeting to view meeting details and access meeting controls. Read more about how to use these controls under Active meeting
Additional notes
Additional notes on virtual meeting rooms and meeting control:
- If a meeting room is configured to automatically call one or more participants and/or conference systems, these will be dialed as soon as an operator or a participant “triggers” the meeting room. For example, when you as an operator activate a meeting room by calling conference system A, conference systems B and C will also be dialed immediately if they are configured for automatic dialing.
- Keep in mind that automatic dialing can be disruptive to operations if someone joins a meeting room with this feature enabled to test the connection or calls in earlier than the scheduled meeting time. This could interfere with other ongoing meetings where these conference systems are already participating.
- For privacy reasons, avoid monitoring and managing ongoing meetings without a clear purpose or assignment. Familiarize yourself with your organization’s policies and guidelines regarding applicable restrictions.
- Ensure proper record maintenance to prevent meeting rooms from remaining active unnecessarily. For example, use the automatic deletion feature to remove rooms at a specified time.
- Make it a habit to always secure meeting rooms with at least a PIN code and update the PIN periodically.
- Users can be assigned static meeting rooms and self-manage them in the Mividas Portal. For example, they can update PIN codes and add or remove members from the meeting room. The Mividas Portal also allows enforcing PIN codes to reduce the risk of having completely open meeting rooms.