This page will become active when the meeting room is active with participants.
| Page actions | |
|---|---|
| Used to call participants. Select a conference system from the list or enter a manual address (SIP, H.323, IP). More details here. | |
| Ends the meeting for all participants, after confirming the action. | |
| 1. (
) Takes you to the API page for that meeting room. 2. ( ) Allows you to manually refresh the dashboard. 3. ( ) Access relevant documentation. |
Calling participants
Click the button to add a new participant. The process will vary slightly depending on whether the active meeting is for Cisco Meeting Server or Pexip Infinity.
Cisco Meeting Server
| Option | Description |
|---|---|
| Select meeting room | Search and select the meeting room to use for the meeting. |
| Call address | Enter the address you wish to connect to. |
| Layout | Choose your preferred layout for the meeting; Automatic, Share space between participants, Speaker only, Speaker with other participants on overlay or Speaker with other participants below. |
| Click to start the meeting. |
Pexip Infinity
| Option | Description |
|---|---|
| Select meeting room | Search and select the meeting room to use for the meeting. |
| Call address | Enter an address you wish to connect to. This can be H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams. |
| Moderator | Choose if the participant should be a moderator. |
| System location | Choose the outgoing location, from within Pexip, for the call. |
| Automatic routing | Choose if automatic routing should be used, or if the outgoing call is one of the following; H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams. |
| Video and audio | Choose media for the call; Audio only, Main video + presentation, Video only, Streaming. |
| Click to start the meeting. |
Meeting controls
| Option | Description |
|---|---|
 | SIP – This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address directly from the address field. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client. |
 | Web Link – This field displays the web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room. |
 | Participants – Shows the total number of active participants. |
 | The blue banner displays how long the meeting have been going on for as well as buttons with actions that will apply for all participants. Mutes the video for all participants. Mutes the microphone for all participants. Locks the meeting room, so no more participants can join. Unlocks the meeting if it has been locked. |
Participant list
- ( ) – Participant status symbol.
- ( ) – The symbol indicates that the participant is sharing their screen.
- Participants – Displays all participants by name and connection type/system address.
- Length – Displays how long they have been connected.
- Host – Displays if they are a host or not. You can also change this setting here by using the button ( ).
- Layout (CMS only) – Choose what layout to display to the participant, if supported by the participating system/client.
- Video (CMS only) – Displays if their video is active or not. You can also change this setting here by using the button ( ).
- Microphone – Displays if their microphone is active or not. You can also change this setting here by using the button ( ).
Additional notes
Additional notes on virtual meeting rooms and meeting control:
- If a meeting room is configured to automatically call one or more participants and/or conference systems, these will be dialed as soon as an operator or a participant “triggers” the meeting room. For example, when you as an operator activate a meeting room by calling conference system A, conference systems B and C will also be dialed immediately if they are configured for automatic dialing.
- Keep in mind that automatic dialing can be disruptive to operations if someone joins a meeting room with this feature enabled to test the connection or calls in earlier than the scheduled meeting time. This could interfere with other ongoing meetings where these conference systems are already participating.
- For privacy reasons, avoid monitoring and managing ongoing meetings without a clear purpose or assignment. Familiarize yourself with your organization’s policies and guidelines regarding applicable restrictions.
- Ensure proper record maintenance to prevent meeting rooms from remaining active unnecessarily. For example, use the automatic deletion feature to remove rooms at a specified time.
- Make it a habit to always secure meeting rooms with at least a PIN code and update the PIN periodically.
- Users can be assigned static meeting rooms and self-manage them in the Mividas Meeting Portal. For example, they can update PIN codes and add or remove members from the meeting room. The Mividas Meeting Portal also allows enforcing PIN codes to reduce the risk of having completely open meeting rooms.