Table of contents

Mividas Meeting Portal is our product to enable easy scheduling of video meetings directly via the end user’s web browser.

 In this section, we assume that you are already working on a working installation of Mividas Meeting Portal, if not, please see the installation documentation before proceeding.

• For a quick overview and more information on what Mividas Meeting Portal is all about, please visit our homepage.
• Release notes for Mividas Meeting Portal can be found here.
• Release notes for Mividas Outlook add-in can be found here.

The Mividas Meeting Portal installation and deployment process involves three main steps:

1. Mividas Virtual Machine (VM): You first need to deploy the Mividas Installer virtual machine to your network. Ensure the VM is deployed and running. If not, refer to the VM deployment documentation.
2. Mividas Installer Setup: Mividas Installer must be set up correctly and your license key activated. Refer to the Mividas Installer documentation if needed. After entering your license key, the Mividas Installer displays all product modules accessible with your license. The installation of Mividas Meeting Portal can proceed as a stand-alone installation or alongside other Mividas products.
3. Install the Mividas Meeting Portal module: Continue below to install and deploy the Mividas Meeting Portal product module from the Mividas Installer.

Configuration

On the Mividas Installer start screen, click  Configure  under Mividas Meeting Portal to start configuration before deployment. Choose Mividas Meeting Portal, which will open up the configuration fields below.

Main domain name for management web interface

Dial info and presentation

User and login settings

Locale settings

Outgoing Email (SMTP) Settings

Configure SMTP details for email notifications and invitations. If you configured this during the initial Installer setup, fields will be pre-filled but can be modified as needed.

Optional settings

Book API settings

LDAP authentication settings

External database server (beta)

You can choose to run your own database server, instead of the bundled one.

External Redis server (beta)

You can choose to run your own Redis server, instead of the bundled one.

You can choose to run your own database server, instead of the bundled one.

SAML SSO settings

SMS settings

Save configuration

When you have filled in everything needed for your installation, or just want to save your progress, you need to save theese settings. Do so by clicking Configure in the bottom left corner.

Deployment

Select Version and Deploy
After everything is configured it is time to deploy Mividas Meeting Portal. Choose the Mividas Meeting Portal version from the drop-down list , then click Deploy changes . A terminal window will display the installation progress. Once completed, reload the page to verify the correct version.

portal_epm:  Running  15/18
portal_epm:  Running  15/18
portal_epm:  Running  16/18
portal_epm:  Running  18/18
Finished
Reload

Update settings post-deployment

Modify Settings Post-Deployment
To update settings after deployment, select Mividas Meeting Portal from the start screen and click Configure . Adjust settings as needed, save changes, and redeploy by clicking Deploy changes .

Following these steps, you can complete the Mividas Meeting Portal configuration and deployment while retaining the flexibility to update settings as requirements evolve.

Upgrade

Before upgrading

Before upgrading, we always recommend that you:

• Check your platform health and fix any current alerts affecting your installation.
• Check that you have disk space available.
• Take a snapshot of your installation in your hypervisor.

Upgrading

To upgrade, click Details next to Mividas Meeting Portal from the start screen. Select the version you wish to upgrade to in the drop-down list , and then click Deploy changes .

When you log in to your Mividas Meeting Portal installation for the first time, the onboarding wizard will automatically launch to guide you through the essential configuration steps. This manual is intended for installations where the Mividas Meeting Portal is set up on a separate instance.

Prerequisites

Before beginning your Mividas Meeting Portal onboarding, confirm that:

1. Mividas Installer installation: Ensure that your Mividas Installer is up and running. Refer to VM Deployment if needed.
2. Mividas Meeting Portal installation: Ensure that your installation is up and running. If needed, refer to Mividas Meeting Portal Installation and Upgrade.

Onboarding wizard

When you visit the Mividas Meeting Portal for the first time, you are welcomed by the onboarding wizard.

1. Start

Click Proceed to proceed.

2. Choose password

Enter and confirm a new password for user “mividas_fallback”. Please document this password. After you have entered it twice, click Proceed to proceed.

3. Settings

When you are done, click Finish , or click Skip to enter this information later.

Connect Mividas Meeting Portal to Mividas Core

When the Mividas Core and Mividas Meeting Portal are not installed on the same instance, even if they are on the same virtual machine, you have to connect them to each other. Until this is fixed, Mividas Meeting Portal will display an error message.

1. Connect Mividas Meeting Portal to Mividas Core

In the Mividas Installer, where Mividas Meeting Portal is installed, click on Installation in the top menu. There, next to the Mividas Meeting Portal installation, click on Details followed by Configure .

Under Optional Settings, click on Book API settings.

Click Save . You will now have to deploy these changes, so click on Deploy changes on the screen you got taken to after yo saved.

If you copied the information temporarily to another document, you can close this tab/window. If not, after the deploy have finished, you can navigate back by clicking Configure and then Book API settings.

2. Configure Mividas Core

Log in to Mividas Core, click Admin and then Backend admin. There, in the menu to the left, locate Scheduling portal API keys and click Add next to it.

Click Save .

Then, locate Customers in the menu to the left and click on it.

On the page you just opened, click on the customer name in the list.

Locate the Customer Keys on the page. Paste the Default customer shared key from the Mividas Meeting Portal, that you either copied or left open in another tab/window.

After you have pasted the key, click Save in the bottom right corner.

3. Confirm the connection

You can now confirm that the connection works. Do so by logging in to Mividas Meeting Portal. The previous error message that was visible there should now be gone, and you should be able to book your first meeting.

FAQ

Here are some frequently asked questions (FAQs) to help you find the answers you’re looking for.

After logging in, you will be presented with Mividas Meeting Portal’s dashboard. This is where you can easily book different types of video meetings and get an overview of both your ongoing and past meetings.

The first part of this dashboard contains a welcome message followed by a list of all available meeting types to book. All of these are customizable and what is shown in this guide is the default settings.

Option	Description
	This welcome message is visible to everyone who logs in to the Mividas Meeting Portal.
Video meeting	Schedule a new video meeting.
Webinar	Schedule a meeting where participants can only watch/listen.
CIP	Schedule a Coordinated Individual Planning (CIP).
Care meeting	Schedule a care meeting.
Secure meeting	Schedule meeting with extended verification.
Meeting with e-ID	Schedule a meeting with e-ID login.
SMS meeting	Schedule an SMS login meeting.
External video meeting	Schedule dial out to an external video meeting.

The menu to the right on this page contains information about ongoing and upcoming meetings, as well as links to download the CMA client. A test link is also available for you to test your computer before a meeting.

Option	Description
	Displays your ongoing meetings, if any. Clicking on the name of the meeting takes you to the meeting information page. Click Join to connect to the meeting.
	Displays your active invitations to Secure meetings.
	Displays your meetings in a calendar view as well as a list of the meetings of the selected day below it. Clicking on the name of a meeting takes you to the meeting information page.
	Displays links to download the video client (CMA) for Windows, macOS and iOS.
	Displays a link for you to connect to a test meeting, making sure your computer is working as planned.

Below the scheduling block, you can find a list of all your upcoming and previous meetings.

Option	Description
	Search for a meeting.
	Filter your results by start date and time.
	Filter your results by end date and time.
	All upcoming and previous meetings will be listed like this. Clicking on the name of the meeting will take you to the meeting information page.
Copy	Allows you to make a copy of this meeting.
	Allows you to cancel a meeting or a recurring series of meetings.

On the Mividas Meeting Portal’s dashboard, you will see an overview of all the available meeting types for booking. These may vary depending on your organization’s needs and configurations.

Schedule meetings

Video meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Add occasion	Adds another occasion for the meeting.
	Select between pre-configured layouts for your meeting.
	Choose to protect your meeting with a PIN code.
	Choose to enable a moderator PIN. The moderator is needed for the meeting to start.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the email address of a person you wish to invite as a guest.
Remove	Remove this row.
Add Person	Add a new row to add more guests.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in with your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Discription
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Add Adds the system(s) to the meeting and proceeds or click Skip to skip this step.

Webinar

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
	Displays the guest PIN code.
	Displays the moderator PIN. The moderator is needed for the webinar to start.
Enable participant registration	Enable this if you would like your participants to register for the webinar before participating. Everyone you invite will receive a link to a registration page. You can also share this link outside of Mividas, e.g., put the registration link on your website. After someone fills in the registration form, they will receive an e-mail with information on how to take part of the webinar.
Notify me when participants sign up	Get a notification e-mail when someone registers for the webinar.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the email address of a person you wish to invite as a moderator.
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	Add a new row to add more moderators.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Enter the email address of a person you wish to invite to register. If you did not choose to enable registration, this will be replaced with a regular invitation instead.
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

If you did not choose to enable registration, this step will be skipped.

Option	Description
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Save and continue to continue or click Skip to skip this step.

Option	Discription
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Add Adds the system(s) to the meeting and proceeds or click Skip to skip this step.

CIP meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.

Click Proceed to continue or click Cancel to cancel.

Care meeting

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.

Click Proceed to continue or click Cancel to cancel.

Secure meeting

This guide for Secure meeting will not include SMS verification. To learn about that, see SMS meeting.

Option	Description
	Enter a public title for your meeting. This appears in the invite before the users authenticate.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Moderators, by email

Option	Description
	Enter the name and email address of a person(s) you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Moderators, via another program

Option	Description
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, which you can then paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Participants, by email

Option	Description
– By email
	Enter the name(s), identification, and email addresses of people you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Participants, via another program

Option	Description
	Enter a personal identification number that will be verified, such as a Social Security number, user ID, or another unique identifier.
	Enter the name of the person you wish to invite as a guest to the meeting.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, ready to paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Meeting with e-ID

This guide for meeting with e-ID will not include SMS verification. To learn about that, see SMS meeting.

Option	Description
	Enter a public title for your meeting. This appears in the invite before the users authenticate.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Mividas Identify or Mividas Meeting Portal. 2. Log in with eID via Mividaas Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Moderators, by email

Option	Description
– By email
	Enter the name(s), identification, and email addresses of people you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Moderators, via another program

Option	Description
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, which you can then paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Participants, by email

Option	Description
– By email
	Enter the name and email address of a person(s) you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Participants, via another program

Option	Description
	Enter a personal identification number that will be verified, such as a Social Security number, user ID, or another unique identifier.
	Enter the name of the person you wish to invite as a guest to the meeting.
Prevent multiple people from using the same invitation code	Check this to prevent multiple people from using the same invitation code.
	The content of the invite. Will be filled in by your template settings but can be modified here.
	Click Create to create the invite or click Skip to skip this step.
	Click Copy to copy the invite, ready to paste in your chosen program.

Click Proceed to move forward or click Invite more to skip this step.

SMS meeting

This guide for SMS meeting will cover only verification via SMS.

Option	Description
	Enter a public title for your meeting. This appears before the users sign in.
	Enter a private title for your meeting. This appears after the the users authenticate.
	Select a date, start time and end time of the meeting.
	Select between pre-configured layouts for your meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Type of verification to use for moderators	Choose between your configured verification methods. 1. SSO login in Identify or the booking portal. 2. Log in with eID via Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.
Type of verification to use for participants	Choose between your configured verification methods. 1. SSO login in Identify or the booking portal. 2. Log in with eID via Identify. 3. Verify person at eID login. 4. SMS invitation with verification code.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Write an agenda or instructions for moderators of the meeting.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Enter the name(s), mobile phone number, and email addresses of people you wish to invite as moderator(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more moderators.
	The SMS that will be sent. Will be filled in by your template settings but can be modified here.
	The content of the invite, sent via email? Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Write a public agenda or instructions for the meeting.

Click Save to continue or click Skip to skip this step.

Option	Description
	Enter the name(s), mobile phone number, and email addresses of people you wish to invite as guest(s).
Remove	Remove this row.
Add Person	Add a new row to be able to add more guests.
	The SMS that will be sent. Will be filled in by your template settings but can be modified here.
	The content of the invite, sent via email. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Existing meeting room

Option	Description
	Enter a title for your meeting.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
Add occasion	Adds another occasion for the meeting.
	Select an existing meeting room for the meeting.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Search fo a user to add as a moderator.
	Enter the email addresses of people you wish to invite as a moderator.
Remove	Remove this row.
Add	Add a new row to add more moderators.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

Option	Description
	Search fo a user to add as a participant.
	Enter the email addresses of people you wish to invite as a participant.
Remove	Remove this row.
Add	Add a new row to add more participants.
	The subject of the invite. Will be filled in by your template settings but can be modified here.
	The content of the invite. Will be filled in by your template settings but can be modified here.

Click Invite to continue or click Skip to skip this step.

External video meeting

Option	Description
	Enter a public title for your meeting. This appears before the users sign in.
	Select a date, start time and end time of the meeting.
Recurring	Make this a recurring meeting.
	If you choose to make a recurring meeting, here you set the recurrence.
	Enter the SIP address and/or the WebRTC URL for the meeting.

Click Proceed to continue or click Cancel to cancel.

Option	Description
	Enter the address to one or more systems you wish to invite. E.g. 123.234.12.4##111 or [email protected].

Click Add to continue or click Skip to skip this step.

Manage another user’s calendar to schedule meetings on their behalf. For example, this feature can be used by a booking service or an assistant.

Search user

	Search for a user.
Search	Applies your search parameters.
User	Displays the name of the user.
E-mail	Displays the email of the user.
Control	Start to control Mividas Meeting Portal as the selected user.

Search via meeting

Option	Description
	Search for a meeting by name.
	Select the start and end, date and time for the filter.
	Enter the address of a system to search by.
Search	Applies your search parameters.
Upcoming/ongoing/previous meetings	Displays the name of the meeting together with its date and time.
Dial out	Displays if there are/were automatic dial-outs in the meeting.
User	Displays the name and email of the owner of the meeting.
Control	Start to control Mividas Meeting Portal as the owner of the selected meeting.

Control the other user

When you are in control of another user, a red frame will be visible around the portal interface. At the top, it will display the user’s name. When you are done controlling, click Stop controlling at the top.

From this view, you can manage your static meeting rooms and create new static meeting rooms, provided you are permitted to do so according to company policy. This functionality varies depending on the meeting bridge being used.

Option	Description
ADD	Add a static meeting room
	Search for a meeting room in the list.

Add a static meeting room

CMS – Add a meeting room

Option	Description
	Enter the name for your meeting room.
	Enter a PIN code for regular participants.
	Enter a PIN code for moderators.
	Select between pre-configured layouts for your meeting room.
Access to meeting room members only	Check this to see if the meeting room should only be available for members.
Mute microphone for new participants	Check this to automatically mute new participants’ microphones upon connecting.
Require manual admission of participants from lobby	Check this to enable manual admission to the meeting by a moderator. Regular participants will be placed in a lobby until they are manually admitted.
	Click Create to create the meeting room or click Cancel to cancel.

Pexip – Add a meeting room

Option	Description
	Enter the name for your meeting room.
	Enter a PIN code for regular participants.
	Enter a PIN code for moderators.
	Select between pre-configured layouts for your meeting room.
	Click Create to create the meeting room or click Cancel to cancel.

Meeting room list

• Meeting rooms – Displays the name of the meeting room. Clicking on this takes you to the meeting room dashboard.
• Room number – Displays the number to your meeting room.
• Edit – Opens the “add meeting room” widget for you to edit the meeting.
• Remove Allows you to delete the meeting room.

This page displays various settings for your meeting/meeting room. The options will vary depending on your settings, meeting platform, and the type of meeting/meeting room you have created.

Static meeting room information

1. Only available for CMS.

Details

• Room No. – Displays the meeting room number. Click to copy its content.
• Weblink moderator – Displays the weblink for moderators. Click to copy its content or to open it.
• Weblink – Displays the weblink for participants. Click to copy its content or to open it.
• SIP – Displays the SIP URI for moderators. Click to copy its content or to open it.
• PIN code participant – Displays the PIN for participants. Click to copy its content.
• Moderator PIN – Displays the PIN for moderators. Click to copy its content.
• Screen layout – Shows the set screen layout for the meeting room.

Members

This page is only available when using CMS for the meeting room.

• Name – Displays the name of the user.
• E-mail – Displays the e-mail address of the user.

Moderator instructions

Options	Description
	Click to copy the instructions.

Instructions

Options	Description
	Click to copy the instructions.

Options	Description
	Enter the email of someone you wish to invite.
Send invitation	Click to send an email to the address entered above.
via email client	Opens your email client with the invite message populated.
	Search for a meeting room from the list below.

This list displays all meeting rooms you either own or are a member of. It shows the meeting room’s name followed by its number. Clicking on the name of the meeting room takes you to that meeting room’s information page.

Booked meeting information

Connection

• Room No. – Displays the number to the meeting. If it’s a secure meeting, a note, as above, will be displayed instead.
• iCal – Click to download the meeting as a .ics file for your calendar application.

Log

This page provides a log of connections to the meeting.

• Time – Displays the date and time of the connection to the meeting.
• User – Displays the name of the user for the connection.
• Event – Displays how the user connected to the meeting.
• Info – Displays authentication information about the user.

Moderators

This page displays all invited moderators for the meeting. It also allows you to add or remove moderators.

• ID – ID of this invite for troubleshooting purposes (not available in all versions)
• Sent – Displays the date and time of when the invite was first sent to the user, and any errors (not available in all versions).
• Mobile phone number – Displays the mobile number of the moderator, if used.
• E-mail – Displays the email address of the moderator, if used.
• Enabled – Displays the date and time of when the user first logged in (in case of secure meeting)

Participants

This page displays all invited participants for the meeting. It also allows you to add or remove participants.

• ID – ID of this invite for troubleshooting purposes (not available in all versions)
• Sent – Displays the date and time of when the invite was first sent to the user, and any errors (not available in all versions).
• Mobile phone number – Displays the mobile number of the participant, if used.
• E-mail – Displays the email address of the participant, if used.
• Enabled – Displays the date and time of when the user first logged in (in case of secure meeting)

Agenda moderator

This page displays the moderator’s agenda for the meeting. This agenda is only visible to moderators unless manually shared by a moderator.

Option	Description
Edit	Allows you to edit the moderator’s agenda. If there are no moderator’s agenda, the button will instead show Add allowing you to add one.
	This button allows you to copy the moderator’s agenda.
	This button lets you download the moderator’s agenda as a .ics file to add to a calendar application.
	This button lets you print the moderator’s agenda.

Agenda participants

This page displays the participant’s agenda for the meeting. This agenda is visible to all participants of the meeting and differs from the moderator’s agenda.

Option	Description
Edit	This button allows you to edit the participant’s agenda. If there is no agenda, the button will instead show Add , allowing you to add one.
	This button allows you to copy the participant’s agenda.
	This button lets you download the participant’s agenda as a .ics file to add to a calendar application.
	This button lets you print the participant’s agenda.

Under you can modify the Mividas Meeting Portal’s functions and customize its branding, including the Outlook add-in.

Change password

Allows you to change the password of your currently logged in account, or takes you to a page/site that tells you more on how to do it.

Global settings

To save any changes made, click Save settings at the bottom.

Theme settings

Custom logo

Color top navigation

Button and icon color

To save any changes made, click Save settings at the bottom.

Support settings

Support information

URL user portal

Download links

Test calls

To save any changes made, click Save settings at the bottom.

Meeting room settings

Settings

Choose whether PIN codes should be a requirement or not. Note that this setting applies to when users edit or create personal meeting rooms

To save any changes made, click Save settings at the bottom.

Outlook addin

Installation instructions

For Office 365, use the direct link for central deployment: Integrated Apps

Read Microsoft’s instructions for installation options. Both testing locally on a single computer and central deployment is possible.

If your administrator enabled Mividas Outlook addin, you’ll be able to access your manifest file below.

Menu-based selection in Outlook

Predetermined choice

Use the respective link below to activate only one type of booking.

Settings

Branding

To save any changes made, click Save settings at the bottom.

Backend admin

Takes you to the backend admin page.

To reach the support information available for users, click on Support in the top right corner.

To see what information you can put here and edit those settings, check Support settings.

This page is accessible only to super users.

This section allows you to adjust various settings, including defining unique configurations for each meeting type and enforcing certain features based on the company’s policy. It provides an overview of all your current settings. Below is a short description of each part. For more information regarding settings under backend admin, please contact us at [email protected].

• Audit logs – A chronological record of events or changes made within a system, typically used for tracking and reviewing activities such as user actions, system modifications, and security-related events.
• Authentication and Authorization – User and Groups.

  • Users: Lists all users added to Mividas Meeting Portal.
  • Groups: Not in use at the moment.

• Axes – A framework for tracking and limiting login attempts to enhance security by protecting against brute-force attacks. Often used to enforce restrictions like rate limits or account lockouts.
• Flatblocks – Lightweight content management blocks often used for inserting static or semi-static content into websites or applications. These blocks are customizable and reusable across different parts of a system.
• Meeting -Lists all meetings in the Mividas Meeting Portal.
• Meeting types – Categorized meeting templates or configurations, defining their purpose, structure, and required settings.
• Secure meeting – These are the meeting types where Mividas Identify is used.
• Webhook – A mechanism for triggering real-time, automated notifications or actions in response to events within a system, typically by sending an HTTP POST request to a specified endpoint.

For more information regarding settings under Backend admin, please get in touch with [email protected]