Meeting Room Details

Overview

Page actions
STATISTICS	Takes you to the statistics page for that meeting room.
EDIT	Allows you to edit the configuration of the meeting room.
Actions	1. ( ) Shows the diagnostic information for the meeting room. 2. ( ) Takes you to the API page for that meeting room. 3. ( ) Allows you to manually refresh the dashboard. 4. ( ) Access relevant documentation. 5. REMOVE Allows you to delete the meeting room.

If there is currently an active meeting, a notification will be shown.

Option	Description
MEETING CONTROL	Takes you to Active Meeting where you can administrate the meeting.
END MEETING	Allows you to end the meeting.

Cisco Meeting Server

Option	Description
	SIP: This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address directly from the address field. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client.
	Web Link: This field displays the web link to the meeting room via a WebRTC client, i.e., the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room.
	Web Link Moderator: Just like the previous, this field displays the web link to the meeting room via a WebRTC client, i.e., the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. Difference here is that this link gives a participant moderator/host privilegies in the meeting. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room.
CALL PARTICIPANTS	Call Participants: Activates the meeting room by calling a user or a conference system.
ENABLE MEETING	Enable Meeting: Activates the meeting room without adding participants. Once the meeting room is activated, an operator can call participants and manage/monitor the meeting.

Page widgets	Description
	PIN Number: This widget indicates whether the meeting room has a PIN enabled for participants in general and whether a specific PIN is configured for the meeting’s moderator/host.
	Member: This widget displays the number of members in the meeting room, not to be confused with active participants. If the meeting room is configured for members only, no other participants will be able to join.
	Chat: Enables the chat function for Cisco Meeting Server (CMS). This feature is not supported by Pexip Infinity.
	Microphone: This widget indicates whether participants’ microphones are active or muted when the meeting starts.
	Encryption: This widget indicates whether ‘force encryption’ is configured for the meeting room. This means no participants can join without encryption being used. This feature applies only to Cisco Meeting Server (CMS).
	Auto Delete: Displays the date and time when the meeting room will be automatically deleted. This is a useful feature for both record maintenance and security.

Page details	Description
	Information: This section provides brief details on the following: – The organizational unit the meeting room is associated with – The owner of the meeting room – URI – Call ID
	Additional connection methods: If there are any additional access methods configured for this space, information about these will be shown here.
	Automatic Dial-Out: Used when one or more video addresses should be called automatically as soon as the meeting is activated by the first participant or an operator. When using Mividas Rooms, conference systems can be added directly from the address book. Also commonly referred to as ‘burst calling’ or ‘burst dialing’.Click ADD to open the add form.
	Call History: Displays the most recent calls in the meeting room. The information shown includes when the meeting started and ended, the meeting duration, and the number of participants. The debug button DEBUG provides additional information about the meeting participants, logs, and other relevant details for troubleshooting. The link button ( ) redirects to the debug page for all meeting details.

Pexip Infinity

Option	Description
	SIP: This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address directly from the address field. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client.
	Web Link: This field displays the web link to the meeting room via a WebRTC client, i.e., the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room.
	Web Link Moderator: Just like the previous, this field displays the web link to the meeting room via a WebRTC client, i.e., the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. Difference here is that this link gives a participant moderator/host privilegies in the meeting. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room.
CALL PARTICIPANTS	Call Participants: Activates the meeting room by calling a user or a conference system.

Page widgets	Description
	PIN code participant: Displays the current PIN code that should be used by guest users.
	PIN moderator: Displays the current PIN code that should be used by moderators.
	Does not allow guests: This indicates whether there is; either no PIN for guests or no PIN at all. This means that everyone who connects will be a moderator.
	Layout: Shows what the layout is for the meeting room.
	Auto Delete: Displays the date and time when the meeting room will be automatically deleted. This is a useful feature for both record maintenance and security.

Page details	Description
	Information: This section provides brief details on the following: – Description of the meeting room. – Email address of the owner. – Which customer it belongs to. – Which Organization unit it belongs to.
	Alias: Displays the different aliases available for the meeting room.
	Automatic Dial-Out: Used when one or more video addresses should be called automatically as soon as the meeting is activated by the first participant or an operator. When using Mividas Rooms, conference systems can be added directly from the address book. Also commonly referred to as ‘burst calling’ or ‘burst dialing’.Click EDIT to open the add form.
	Call History: Displays the most recent calls in the meeting room. The information shown includes when the meeting started and ended, the meeting duration, and the number of participants. The debug button DEBUG provides additional information about the meeting participants, logs, and other relevant details for troubleshooting. The link button ( ) redirects to the debug page for all meeting details.

Members

This view is available for CMS only.

Page actions
ADD	Allows you to add members to the meeting room.
Actions	1. ( ) Allows you to manually refresh the dashboard. 2. ( ) Access relevant documentation.

Invitation

Here you can view and test the available email templates for this meeting room.

Page actions
Actions	1. ( ) Allows you to manually refresh the dashboard. 2. ( ) Access relevant documentation.

Option	Description
	Select message template – Choose one of the pre-defined templates.
	Subject – Shows the pre-defined subject of the template.
	Email addresses – Enter email addresses to which you wish to send a test email.
	Mail content – Displays the content of the pre-defined email template you have chosen.
	Sent from – Displays the “from” information of the email.
	Dial information – Displays the room number, SIP URI, web Link and moderator web link for the meeting room.
	PIN codes – Displays the guest and moderator PIN for the meeting room.
	Send email(s) based on the above chosen options by clicking SUBMIT FORM or click your email client to open your email client with the above chosen options ready to send.

This page will become active when the meeting room is active with participants.

Page actions
CALL PARTICIPANTS	Used to call participants. Select a conference system from the list or enter a manual address (SIP, H.323, IP). More details here.
HANG UP CALL	Ends the meeting for all participants, after confirming the action.
Actions	1. ( ) Takes you to the API page for that meeting room. 2. ( ) Allows you to manually refresh the dashboard. 3. ( ) Access relevant documentation.

Calling participants

Click the CALL PARTICIPANTS button to add a new participant. The process will vary slightly depending on whether the active meeting is for Cisco Meeting Server or Pexip Infinity.

Cisco Meeting Server

Option	Description
Select meeting room	Search and select the meeting room to use for the meeting.
Call address	Enter the address you wish to connect to.
Layout	Choose your preferred layout for the meeting; Automatic, Share space between participants, Speaker only, Speaker with other participants on overlay or Speaker with other participants below.
	Click START MEETING to start the meeting.

Pexip Infinity

Option	Description
Select meeting room	Search and select the meeting room to use for the meeting.
Call address	Enter an address you wish to connect to. This can be H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams.
Moderator	Choose if the participant should be a moderator.
System location	Choose the outgoing location, from within Pexip, for the call.
Automatic routing	Choose if automatic routing should be used, or if the outgoing call is one of the following; H.323, MS-SIP, SIP, RTMP, Google Meet or MS Teams.
Video and audio	Choose media for the call; Audio only, Main video + presentation, Video only, Streaming.
	Click START MEETING to start the meeting.

Meeting controls

Option	Description
	SIP – This field displays the SIP address of the meeting room, typically associated with video conferencing systems or clients that use SIP as the standard for video calls. ( ) Copies the SIP address directly from the address field. ( ) Opens a direct link if the operator’s computer has a compatible client installed, such as Cisco Jabber or a VoIP client.
	Web Link – This field displays the web link to the meeting room via a WebRTC client, i.e. the client packaged with the meeting platforms from Cisco and Pexip. The client requires no installation. ( ) Copies the SIP address directly from the address field. ( ) Opens the link in a browser window and connects to the meeting room.
	Participants – Shows the total number of active participants.
	The blue banner displays how long the meeting have been going on for as well as buttons with actions that will apply for all participants. MUTE MICROPHONE Mutes the video for all participants. MUTE MICROPHONE Mutes the microphone for all participants. LOCK MEETING Locks the meeting room, so no more participants can join. UNLOCK MEETING Unlocks the meeting if it has been locked.

Participant list

• ( ) – Participant status symbol.
• ( ) – The symbol indicates that the participant is sharing their screen.
• Participants – Displays all participants by name and connection type/system address.
• Length – Displays how long they have been connected.
• Host – Displays if they are a host or not. You can also change this setting here by using the button ( ).
• Layout (CMS only) – Choose what layout to display to the participant, if supported by the participating system/client.
• Video (CMS only) – Displays if their video is active or not. You can also change this setting here by using the button ( ).
• Microphone – Displays if their microphone is active or not. You can also change this setting here by using the button ( ).

Option	Description
REMOVE	Disconnects the participant from the meeting.
INFO	Provides detailed information about each connection, such as packet loss, codecs used, encryption, and a range of other data for troubleshooting

Additional notes

Additional notes on virtual meeting rooms and meeting control:

• If a meeting room is configured to automatically call one or more participants and/or conference systems, these will be dialed as soon as an operator or a participant “triggers” the meeting room. For example, when you as an operator activate a meeting room by calling conference system A, conference systems B and C will also be dialed immediately if they are configured for automatic dialing.
• Keep in mind that automatic dialing can be disruptive to operations if someone joins a meeting room with this feature enabled to test the connection or calls in earlier than the scheduled meeting time. This could interfere with other ongoing meetings where these conference systems are already participating.
• For privacy reasons, avoid monitoring and managing ongoing meetings without a clear purpose or assignment. Familiarize yourself with your organization’s policies and guidelines regarding applicable restrictions.
• Ensure proper record maintenance to prevent meeting rooms from remaining active unnecessarily. For example, use the automatic deletion feature to remove rooms at a specified time.
• Make it a habit to always secure meeting rooms with at least a PIN code and update the PIN periodically.
• Users can be assigned static meeting rooms and self-manage them in the Mividas Meeting Portal. For example, they can update PIN codes and add or remove members from the meeting room. The Mividas Meeting Portal also allows enforcing PIN codes to reduce the risk of having completely open meeting rooms.