Meeting types

Configure the meeting types users can choose from when scheduling a meeting in the Mividas Meeting Portal. Each enabled meeting type is shown as a booking button on the start page. The meeting type controls the scheduling form, the invitation steps, and how the meeting is sent to Mividas Core.

Secure meeting types have their own page, see SECURE_MEETING › Secure meeting types.

Option	Description
Add meeting type +	Add a meeting type.

Built-in meeting types

The built-in meeting types are created automatically; they vary depending on your license. You can change their settings, but you can’t remove them permanently. A deleted built-in meeting type is created again with its default settings. To hide one, uncheck Enable instead.

Meeting type	System name in Core API
Video meeting	meeting
Webinar	webinar
Existing meeting room	cospace
External video meeting	external
Secure meeting	secure
Webex	webex
Hybrid Webex	webex_hybrid
Secure Webex	webex_secure
Secure hybrid Webex	webex_hybrid_secure

List view

Column	Description
Meeting type	The title of the meeting type, as shown on the scheduling button.
Enable	Shows if the meeting type is enabled.
System name in Core API	The meeting type key that is sent to Mividas Core.

Add or edit a meeting type

Select a language tab at the top of the form to edit the texts in that language. The fields marked as translatable below have one value per language. Changes take effect in the portal within about ten seconds.

Field	Description
Enable	When unchecked, the meeting type isn’t available in the portal.
System name in Core API	Required. The meeting type key sent to Mividas Core when a meeting is scheduled. Mividas Core uses the key to find a meeting type with a matching Meeting type match key, and applies its settings, e.g., call profiles and access methods.
Icon	The icon on the booking button. Enter a Font Awesome 5 icon name without the fa- prefix, see Available icons below.
Numerically	Required. The sort order of the booking buttons on the start page. Lowest first.
Hide booking button on home page	Hides the booking button from the start page. The meeting type can still be used in other ways, e.g., from the Outlook add-in or the API.
Enable invitation-step in the scheduling wizard	Shows the steps for inviting participants after a meeting is scheduled, as well as the invitation tabs on the meeting page.
Enable scheduled dialout-step in the scheduling wizard	Shows the steps for adding systems that are called automatically when the meeting starts.
Turn on moderator pin	Controls the moderator PIN code, see Moderator PIN options below.
Force guest PIN	Requires a PIN code for guests. If Mividas Core requires a PIN code, it’s always required.
Force moderator PIN to be set	Requires a PIN code for moderators. If Mividas Core requires a moderator PIN code, it’s always required.
Advanced settings	More settings in JSON format, see Advanced settings below.
Heading, button	The title of the meeting type, shown on the booking button.
Help text in button	The help text shown in the booking button.
Title in meeting scheduling wizard	The heading of the scheduling form. If empty, Heading, button is used.
Instructions title	The name of the participant’s instructions tab on the meeting page.
Moderator instructions title	The name of the moderator’s instructions tab on the meeting page.

At the bottom of the page, Save as new creates a copy of the meeting type with your changes. The original isn’t changed. Only the texts in the selected language tab are copied, so add the translations for the other languages to the copy afterward.

Moderator PIN options

Option	Description
Show choices to the user	The user decides when scheduling. If the user sets a moderator PIN code, the meeting gets moderator functions.
Yes, force	The meeting always includes moderator functions, with a moderator PIN code field and a step to invite moderators.
No, disable	The meeting never has moderator functions, and the moderator PIN code field is removed.

Available icons

Only the icons included in the portal can be shown, for example: calendar-alt (default), calendar-check, video, desktop, chalkboard-teacher, comments, door-closed, globe, building, phone, laptop-medical, notes-medical, shield-alt, lock, user, user-cog, address-card, star, rss and th-large.

Advanced settings

The Advanced settings field contains settings for the meeting type in JSON format. For the built-in meeting types, it’s automatically filled with settings that differ from the standard. Only change the settings you need, and keep the rest. If a setting here also has its own field in the form, the value in Advanced settings is used.

Example:

{
    "enable_recurring": false,
    "hide_advanced": true,
    "layout": "speakerOnly",
    "pin_length": 6
}

Commonly used settings:

Setting	Default	Description
enable_recording	true	Shows the recording option. The option is also hidden if recording isn’t enabled for the user, or if it’s hidden in the theme settings.
enable_recurring	true	Allows recurring meetings. When false, only single meetings can be scheduled.
enable_wizard	true	After scheduling, it guides the user through the invitation steps. When false the user goes directly to the meeting page.
hide_advanced	false	Hides the advanced settings section of the scheduling form.
disable_advanced	false	Removes the advanced settings section of the scheduling form, and always uses the screen layout set in layout.
layout	""	The default screen layout: automatic, telepresence, allEqual or speakerOnly.
enable_auto_lock_call	false	true shows an option to lock the lobby until a moderator joins, if Mividas Core supports it. "force" always locks the lobby. Requires a moderator PIN code.
pin_length	4	The length of generated PIN codes. A PIN length set in Mividas Core takes precedence.
invite_body	"body_only"	Which parts of the meeting message are included in guest invitations: "body_only", "intro_and_body" or "intro_only".
invite_moderator_body	"body_only"	The same, for moderator invitations.
enable_send_email	true	Sends invitations by e-mail.
include_all_participants	false	Lists all invited participants as attendees in the calendar invitation, so that they can see each other.
enable_invite_rsvp	false	Asks the recipients to accept or decline the meeting in their calendar.
attach_extra_ical_file	false	Also attaches the calendar invitation as a separate invite.ics file, for older calendar clients.
override_location	""	The text used as a location in calendar invitations, instead of the meeting link. Django template syntax can be used, e.g. "Video meeting {{ meeting.room_number }}".
override_organizer_email	""	Replaces the sender address (Reply-To and calendar organizer) in guest invitations.
override_organizer_moderator_email	""	The same, for moderator invitations.
dialout_use_display_name	false	Includes the name of the called system in scheduled dial-outs sent to Mividas Core.
remove_old_meetings	null	The number of days after a meeting has ended before it’s permanently deleted from the portal. null means that meetings are never deleted automatically.